Advantages of using a desktop email client over webmail services

Many of the big tech companies have some form of email service. This is either a web client or a desktop client designed to work hand-in-hand with the web service, or both. Many of us have chosen to use web services because the web browser is the most popular software used on Windows 11/10.

Webmail vs email client

Advantages of using a desktop email client over webmail services

However, there are times when it makes more sense to use a desktop client rather than a webmail service, and in this article, we’ll take a look at why it should be done. Now, the reasons for ditching webmail in favor of desktop clients aren’t for everyone, so let’s get started, okay?

  1. Do you need quality organizational tools?
  2. Third-party add-ons are awesome
  3. For those who need offline access
  4. Save your emails with ease
  5. Do you have multiple email accounts?
  6. Who are the best desktop clients?

Let’s talk about it in more detail.

1]Do you need quality organizational tools?

Many Outlook and Gmail fans might claim that these services have a ton of tools for organizations, but in reality, they’re pale compared to desktop clients. I wasn’t saying webmail services will never have the same or more features, but desktop clients are superior at the time of writing.

2]Third party add-ons are awesome

The ability to install third-party add-ons to enhance a program’s functionality is paramount in some cases, and the desktop email client market is one such example. If your desktop email client doesn’t provide these features, chances are you’re missing out on a ton of great features.

Interestingly enough, if you have the skills to build your own add-on, then the option is there to just go out and do it.

3]For those who need offline access

If you want to have access to your emails even when there is no internet connection, the best option is to download your email to your computer. A situation like this will require the services of a desktop client.

Most will allow users to access their emails as well as their attachments offline, meaning you will be able to read the content from anywhere in the world.

4]Save your emails with ease

One of the benefits of using a desktop email client is the ability to save your emails for future reference. This is very important because one in five email accounts are hacked every year, which is over 500 million.

When an account is hacked, users may lose some or all of their emails. Now, it makes perfect sense to back up emails before things go wrong.

Additionally, backing up emails is something every business owner should be doing instead of relying on web service, keeping them safe in the cloud.

Now we will say that most of the webmail services provide the option for users to download their emails, but it is not automatic. A desktop client makes this task super easy; therefore, this should be your default bet.

5]Do you have multiple email accounts?

We understand that people tend to have multiple email accounts for some reason, which is not a problem. Now having lots of email addresses means your life could get a bit heavy; therefore, we suggest that you group them under one banner.

Yes, it is possible to do this with webmail services like Gmail and, but their user interfaces fail to keep looking clean when all of those email addresses are listed. We therefore recommend a desktop client instead.

6]Who are the best desktop clients?

Right now, Microsoft Outlook is probably your best bet, followed by Mozilla Thunderbird. If you’re looking for more, check out this list of free desktop email clients.

What do you prefer?


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