Gmail vs. Yahoo vs. Apple Mail: Which Email Provider is Best for Your Business?

Gmail, Yahoo, and Apple are three of the most popular email providers in 2020 for personal and business use. While they all share the same basic functionality of receiving and sending emails, each has a unique set of advantages and disadvantages.

In this article, we’ll cover the features, pricing, and overall utility of each vendor to help you identify the best choice for your business. While you can’t go wrong with any of these three, you should also check out our guide to the best email providers to learn more about the best alternatives.


All three platforms are easily accessible on a variety of devices and operating systems. Yahoo provides web access and offers mobile apps for iOS and Android users. In addition to these options, Gmail also provides a browser extension for Google Chrome.

Although Apple does not have a browser extension, you can access your email account by downloading the iCloud desktop app for Windows. Apple’s messaging tools are part of the iCloud suite, which is built into the macOS operating system. Mac users can create and manage their account through System Preferences and view emails through the native Mail app.

In addition to personal email accounts, each provider also gives users the ability to add external addresses to their mailbox. They all come with robust spam filters that keep unwanted messages from reaching your inbox. Individual addresses can be blacklisted or whitelisted if the filter makes errors.

While Apple, Yahoo and Gmail all offer free storage, Yahoo goes beyond the competition by offering 1,000 GB, compared to 15 GB at Google and only 5 GB at Apple.

Unlike Yahoo Mail, Apple Mail and Gmail are part of larger productivity suites that include file sharing and other features. These storage limits apply to the account as a whole, as Google Drive and iCloud Drive users can also store pictures or other files. Google and Apple both offer additional storage for an additional fee.

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iCloud comes with only 5GB of free storage, but you can purchase additional storage starting at just $ 0.99 per month for 50GB. (Image credit: Apple)


Gmail, iCloud Mail, and Yahoo work well on all devices, although Apple Mail is particularly well suited to Apple hardware. While the interface is largely a matter of personal taste, iCloud has a more streamlined style, with more space for each message and fewer items on each screen.

One potential problem for iCloud and Gmail users is that emails share storage with a variety of other documents. You may need to delete old emails or other files if you are running out of space.

While these tools open up additional opportunities, G Suite is significantly more accessible than some iCloud apps. For example, G Suite enables real-time collaborative editing through a web interface, while iCloud’s real-time editing features are limited to Mac devices.

On the other hand, Yahoo offers a much more dedicated storage space, with 1000 GB for e-mails alone. The vast majority of users will never have to worry about going over their storage limit or having to free up space for new emails.

In terms of organization, in addition to its robust spam filter, Gmail goes above and beyond by automatically sorting emails into multiple categories such as Primary, Promotions, and Social. This makes it easier to find different types of emails, while ensuring that only the most important messages reach your inbox.

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You can use your iCloud account to access other apps, but real-time editing is only available on Mac devices. (Image credit: iCloud)


Google, Yahoo, and Apple all have informational help centers that cover common questions and technical issues. Additionally, Google and Apple both operate community support forums to connect people who have questions with power users.

Unfortunately, Apple was the only vendor to offer live support, having the option to call immediately or schedule a phone appointment. There is no live Yahoo support if a user has a problem with the mobile messaging app. Likewise, Google only offers live support to people with a G Suite subscription, which starts at $ 6 per user per month.

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Google Live Support is only available to G Suite subscribers (Image credit: Google)

Tariffs and packages

Creating an email account is completely free, regardless of the provider you choose. That said, both Yahoo and Gmail do offer premium custom email creation using your business domain. It can help your brand appear more professional and streamline communication by giving everyone on your team the same messaging domain.

Custom Gmail addresses currently cost $ 6 per user per month after a 14-day free trial. This payment also includes a variety of additional features, including file sharing, 30GB of cloud storage, and 24/7 support.

Yahoo provides personalized addresses starting at $ 3.19 per month for a single address, $ 1.59 per mailbox per month for five addresses, and $ 1.19 per mailbox per month for 10, with discounts in. wholesale available for large teams. These prices reflect an annual subscription, so you can pay more if you avoid the long-term commitment. Business mailboxes also come with 1TB of storage.

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Yahoo Business Email pricing depends on the size of your team (Image credit: Yahoo)


Gmail, Yahoo, and Apple Mail are three of the most common email providers, and each has great features and a modern interface. That said, the ability to pay for branded email addresses makes Gmail and Yahoo better options for businesses that want to appear more professional.

Two reasons to use Gmail are its excellent file sharing capabilities and its robust spam filter which also automatically sorts emails by category. While Gmail is our top recommendation, Yahoo deserves consideration for its more affordable custom domains and higher limits for free storage.

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