Whenever you receive an email in your Gmail inbox, you don’t see the address associated with that account, but the sender’s name. The same thing happens when you send an email: your name appears in their inbox. It makes everything prettier and more personal, and it’s all thanks to the email display name setting. For personal accounts, your display name can be whatever you want. If your name has changed, or if you have other reasons to change it, changing your display name to something else is very easy.
Here’s how to change your display name in Gmail, Outlook, AOL Mail, Yahoo! Mail and Proton Mail.
For Gmail, start by opening your inbox. Click on the settings cog in the upper right corner of the Gmail window.
This opens a quick settings box, but it doesn’t have the settings we need. Click on See all settings at the top. Now that we are in the full settings, select Accounts and import, and scroll to the section titled Send mail as:. Then click on the modify information connect.
This opens a pop-up window with options for your display name. There are two radio buttons under Name, one of which is for the name signed in to your Google account. The other is a text box, where you can enter anything you want.
The text box will only change your name for Gmail. If that is enough, delete the name that is there, type the name you want, and then click Save changes. You have finished.
If you need to change your name across your entire Google Account, go to account.google.com and select Personal informations on the left rail. Then under Basic information to select name. On the next page, you can change your name across your entire Google account (don’t forget to click to safeguard).
Microsoft doesn’t give you as many options as Google does with Gmail. If you want to change your display name to an Outlook or Hotmail address, you need to change your name across your entire Microsoft account.
To do this, go to account.microsoft.com/profile. In the first thumbnail where your profile picture appears, click Edit name in the lower right corner. This opens a pop-up where you need to change your name, enter a captcha, and then click to safeguard.
If you are surprised that AOL Mail still exists, then this tip is not for you. For those still on AOL Mail, go to your inbox. In the upper right corner, under your username, click Options> Mail settings. This takes you to the settings page. From the left rail, select Compose, and towards the bottom of the page you will see Display a name. Update your name in the text box, click Save settings, and you’re done.
From your Yahoo! Inbox, click the settings cog in the upper right corner under the large home icon. Similar to Gmail, this shows a quick settings area, which doesn’t have what we need. Towards the bottom of the quick settings box, select More settings.
From this full settings page, click Mail boxes in the left rail. Then click on the email address you want to change under Mailbox list. This opens a panel on the right side. At the top you want to change Your name. Click on this area to start editing or select the “x” on the right side to erase it. Now change your name and click on to safeguard at the bottom of the window.
ProtonMail isn’t the biggest name in webmail, but it’s getting popular because it offers zero-knowledge encryption to keep your email as private as possible. Ideally, other people you know are also using ProtonMail or something similar, so that your mail is fully encrypted. But if you talk to Gmail users a lot, at least the mail on ProtonMail’s servers is encrypted with a key (your password) that only you have.
Anyway, to change your display name in Proton Mail, click on the settings cog in the upper right corner and select Go to settings. On the next page, select Identity & addresses in the left rail. Now just change your display name as you see fit, and the click Update to save.
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