As a small business owner, it can be tempting to go for free webmail for your business, especially if you have a small workforce.
Yes, getting free webmail for your business from Gmail or Yahoo can seem lucrative at first, but the benefits of getting business email outweigh the costs.
Let’s take a look at all the benefits of choosing business email over free webmail for your business.
Why use business webmail
Besides making your email address professional, a professional email address invokes some trust in the recipient, relieving their worries about malware and other malicious intent.
Here are the top reasons why you should choose to buy business email over free webmail.
However, when using business webmail, email addresses come with a custom domain name such as [email protected] An official email address like this on a business card, website, or even email looks more professional, which alleviates concerns about spam and other meaningless content.
Unlimited sharing and storage
Business or corporate accounts on webmail providers offer the benefits of easy storage and sharing. You get unlimited shared and personal storage. Shared inboxes make it easy to provide multi-level access all at once without worrying about remembering to add each individual member.
It’s also convenient to revoke access to files and emails when an employee leaves the organization. Since they can simply be removed from the team instead of having to revoke access to each file.
Several applications within the product suite can facilitate real-time collaboration. It is especially beneficial when it comes to scheduling meetings or other work-related events.
Once you have access to a shared calendar, it’s easy to schedule internal meetings without conflicts or countless email exchanges, trying to find a suitable time slot for everyone involved.
Integration with other applications
You can easily amplify the benefits of business email in the workplace by integrating it with your CRM or other third-party applications that you need in your regular workday.
This means your entire team can manage their work from a single workspace without switching between multiple apps. It increases productivity while adding convenience to regular work processes.
Personal emails are difficult for IT to manage, making it more difficult to track any suspicious activity from an employee’s personal email address.
Also, with free email providers, it is possible that your email provider will scan emails and access all sensitive information in your emails. Another challenge here is that you don’t have control over the password policy, which leads your employees to choose weak passwords and make your systems vulnerable to malicious attacks.
Allay those worries by switching to an enterprise webmail provider and enjoying enterprise-grade security.
Benefits of buying business emails from resellers
There are two ways to buy business emails: direct from vendors like Microsoft 365, Google Workspace, etc., or through a reseller.
It may be a good idea for a large business or a corporate customer to go directly to the webmail provider. However, for new users or startups, a reseller is clearly the smart choice. Let’s take a look at the benefits of choosing the reseller route for business emails.
Local professional support
You can choose the best possible business email provider. Still, you are bound to run into problems from time to time. Getting the right tech support can give you a headache and involves a considerable amount of time spent making calls or emailing. When you buy your business webmail from a reseller, you can simply report your problem to them. The reseller will then resolve it themselves or handle the entire conversation with the service provider, leaving you free to focus on your business operations.
Getting into a whole new corporate webmail system involves quite a bit of work and can be intimidating for someone doing it for the first time. Business email providers often don’t provide much help with the migration process, and if you don’t do it right, you may lose important data in the process.
A reseller can help you with personalized assistance to ease your entire migration process from your current email system. It is particularly useful for businesses that do not have an extensive IT department.
Help with configuration and custom settings
Every business needs a different set of apps based on their unique needs. Buying direct from the service provider can often give you a generic set of tools that may include apps you don’t really need and miss out on other tools that can be very helpful to you.
A reseller allows you to choose only the apps you need and configure them with custom settings so that you can take advantage of the apps in the most beneficial way.
Training and support
Even after the entire messaging system has been set up perfectly, your team members may need initial training and ongoing support to overcome some of the fundamental challenges. You are unlikely to get this kind of dedicated support from the vendor.
A reseller is responsible for ensuring that the entire team is trained on the best way to use the system and to provide assistance when needed.
The cost is similar (sometimes lower)
Despite all this support and all the perks you get from buying your business email from a reseller, it doesn’t even cost you a dime extra. In fact, some resellers even give you a lucrative discount on the regular prices.
In conclusion, it’s safe to say that getting professional email is a much better way to ensure professional trust in your business. When you have a custom domain name at the end of your email address, recipients feel a little more confident of your authenticity and authority.
However, it can be difficult to implement everything on your own. A reseller takes care of all startup issues and prepares you and the team for success!